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Whether you’re re‑branding to capture a new market or relocating your head office to a better talent pool, company name and registered address are mission‑critical data points in every statutory record—ROC, GST, Income‑Tax, DGFT, banks, suppliers, and investors.
Company Name & Registered Address Change Services
Book Your Free Consultation with Vega Consultants – Let's Build Success Together
Schedule a No-Cost Strategy Session for Tailored Solutions and Expert Guidance
Why Corporate Identity Changes Must Be Spot‑On
End‑to‑End Compliance for Name Alteration and Office Relocation – Fast, Error‑Free, Audit‑Ready
⚖️ Legal Framework & Governing Sections
| Change Type | Companies Act 2013 Section | Key Rules / Forms |
|---|---|---|
| Name Change | Sec 13(2) | RUN (Name Reservation), MGT‑14, INC‑24 for Central Government approval |
| Registered Office (RO) Change – Same City | Sec 12(1‑4) | Board Resolution + INC‑22 |
| RO Change – Same State, Different ROC | Sec 12(5) | Special Resolution, INC‑23 RD approval + INC‑22 |
| RO Change – Inter‑State | Sec 13(4‑7) | Special Resolution, INC‑23 RD approval, INC‑28, INC‑22 |
All alterations must be filed within 30 days of passing the relevant resolution.
Why Corporate Identity Changes Must Be Spot‑On
Whether you’re re‑branding to capture a new market or relocating your head office to a better talent pool, company name and registered address are mission‑critical data points in every statutory record—ROC, GST, Income‑Tax, DGFT, banks, suppliers, and investors.
A single mismatch across these databases
🔍 Name Change vs Address Change – Key Differences
| Parameter | Name Change | Address Change |
|---|---|---|
| Approval Authority | Central Government (via CRC) | ROC (same state) or Regional Director (RD) |
| Forms Involved | RUN, MGT‑14, INC‑24 | INC‑22 (+ INC‑23 & INC‑28 if inter‑state) |
| Notice to Creditors / Newspapers | Not mandatory (unless conversion) | Mandatory for inter‑state shift |
| PAN / TAN Amendment | New PAN card issued | Address updated, PAN stays same |
| Impact on Licences | Update trade marks, domain names | Update GST, IEC, Shops & Establishment |
🏢 Process Flow – Registered Office Change
6.1 Within the Same City / ROC
Board Resolution → INC‑22 with new lease/NOC.
File within 30 days of change.
ROC issues revised Certificate of Situation.
TAT: 2–3 working days (STP).
🛠️ Process Flow – Company Name Change
| Step | Action | Output |
|---|---|---|
| 1 | Board Meeting – approve name change | Board Minutes |
| 2 | RUN Application – Reserve new name (up to 2 names) | SRN receipt + Name approval letter (20 days validity) |
| 3 | Issue EGM Notice (21‑day clear) | Explanatory statement & draft MOA/AOA |
| 4 | Hold EGM – pass Special Resolution | Certified true copy (CTC) of resolution |
| 5 | File MGT‑14 within 30 days | ROC acknowledgment |
| 6 | File INC‑24 (within 60 days of EGM) | Govt fee + Central Government approval |
| 7 | Receive INC‑25 (Fresh Certificate of Incorporation) | Legal effective date |
| 8 | Update PAN, GST, bank accounts, stationery, website | Compliance closure memo |
Total Turn‑Around: 7–15 working days post‑EGM if no resubmission.
💻 Technology & Security Stack
ROC‑Sync™ – Automated SRN & challan tracker.
NameCheck AI – Checks against Trademark Registry + MCA database within 5 seconds.
Document Vault – AES‑256 encrypted storage, ISO 27001 certified.
Multi‑Lingual Ad Bot – Auto‑generates INC‑26 newspaper ads in 23 Indian languages.
DSC Vault – Secure token storage, expiry alerts, and one‑click sign.
🗂️ Document Checklists & DSC Norms
| Name Change | Address Change |
|---|---|
| • Board & Special Resolutions (CTC) | |
| • Altered MOA (INC‑33) & AOA (INC‑34) in track‑change | |
| • CG approval order (INC‑24) | |
| • Trademark owner NOC (if word mark) | • Utility bill (≤ 2 months) |
| • Lease deed / rent agreement / ownership proof | |
| • NOC from owner (if leased) | |
| • Special notice to creditors (for inter‑state) | |
| • Newspaper advertisements (INC‑26 format) |
Digital Signatures: Two directors + Company Secretary (if any) must have valid Class‑III DSC. All attachments must be PDF ≤ 6 MB and properly bookmarked as per MCA V 3 rules.
✅ Post‑Approval Compliance Checklist
After ROC approval for name or address change, update the following agencies within statutory timelines: Agency-Update-Needed-Timeframe
📋 Mandatory e‑Forms, Government Fees & Timelines
| Form | Purpose | Govt Fee* | Late Fee** | Time Bar |
|---|---|---|---|---|
| RUN | Name reservation | ₹1,000 | NA | 20 days validity |
| MGT‑14 | File special resolution | ₹200–₹600 | ₹100/day | 30 days |
| INC‑24 | CG approval for name | ₹1,000 | ₹100/day | 60 days post SR |
| INC‑22 | Registered office change | ₹200–₹600 | Scales 2×–12× | 30 days |
| INC‑23 | RD petition (state/ROC shift) | ₹2,000 | NA | 30 days |
| INC‑28 | Filing RD/CLB order | ₹200–₹600 | ₹100/day | 30 days |
*Fee varies by share‑capital slab.
**Additional fee multiplier: 2× (up to 30 days) → 12× (> 180 days).
Within Same State but Different ROC
Board + Special Resolution → MGT‑14 filing.
INC‑23 to Regional Director (RD) with reason, utility bills, creditor list.
RD order filed in INC‑28 within 60 days.
INC‑22 for final address.
TAT: 15–25 working days.
Inter‑State Shift
Special Resolution + MGT‑14.
INC‑23 → RD + newspaper ad (vernacular & English).
Serve notice to creditors, debenture‑holders, ROC, SEBI (if listed).
RD Hearing (if objections).
RD order → INC‑28 (within 30 days).
INC‑22 to new ROC with lease deed/NOC & utility bill.
TAT: 30–45 working days.
FAQs — Your Top Questions Answered
1. How soon should I update statutory records after ROC approval?
You must update PAN, GST, IEC, EPFO, and other records within 15–30 days to avoid non-compliance or service disruption.
2. Is a new PAN or TAN required after a name change?
Yes — for a company name change, a new PAN must be applied with the updated Certificate of Incorporation. For address changes, only an update is needed.
3. What GST changes are mandatory after a name or address change?
You must file a Core Field Amendment on the GST portal and obtain a fresh GST Registration Certificate within 15 days.
4. Do I need to inform my bank?
Yes. Submit the Board Resolution and updated Certificate of Incorporation to all your banks to update account name/address immediately.
5. Will my Import Export Code (IEC) become invalid after a change?
No, but you must update your DGFT profile with the new details within 30 days to keep the IEC active.
FAQs — Your Top Questions Answered
6. What happens if I don't update EPFO/ESIC with the new address?
It can lead to mismatched filings, employer login errors, and inspection issues. Always update your employer profile on both portals.
7. Is a public notice required for a registered office move across states?
Yes. In a state-to-state address change, a newspaper advertisement and approval from RD (Regional Director) are mandatory steps.
8. Are internal documents like invoices and emails required to be updated too?
Absolutely. Your letterheads, invoices, website, and email footers must reflect the new name/address to avoid rejection of official documents.
9. Can I continue business during this update process?
Yes, but ensure that major identifiers (GST, PAN, Bank, IEC) are updated quickly to prevent transaction blocks.
10. Do I need to file any additional forms with ROC post-approval?
Usually, no. But you should download and archive the updated MOA/AOA, COI, and approval orders for future compliance and audits.
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