Give your employees India’s most trusted retirement benefit while shielding your organisation from steep penalties. Our EPFO Registration Service delivers a hassle‑free journey from “0 to PF Code” in under a week—complete with UAN generation

EPFO (Employees’ Provident Fund Organization) Registration Services

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End‑to‑end compliance for growing Indian companies—code allotment, ECR filing, UAN onboarding, and audit defence under one roof.

✅ Nation‑wide coverage ✅ Fixed‑fee packages ✅ 3‑ to 7‑day turnaround
 🛡️ Why EPF Registration Is Non‑Negotiable

⚖️ 1. Legal Imperative

Non-registration attracts 12% annual interest and up to 25% penalties on arrears. You may also face prosecution under Section 14 of the EPF Act.

🎯 2. Talent Magnet

Millennial and Gen-Z candidates associate EPF with job stability. Offering it from Day 1 enhances your employer value proposition and improves talent retention.

📑 3. Tender & Due Diligence

PSU tenders and venture capital due diligence processes now demand EPFO compliance, treating it as a basic operational and governance standard.

💰 4. Payroll Hygiene

Integrating EPF into payroll ensures structured compensation, better tax planning, and lower attrition—especially when paired with ESI and professional tax.

🔁 5. Portability & Digital KYC

The Universal Account Number (UAN) ensures employees can carry their EPF benefits across employers, increasing trust and improving your reputation as a compliant brand.

📉 6. Compliance Cost Shield

Registering early helps avoid large backdated liabilities, inspection notices, and penalty escalations. Proactive EPF compliance actually reduces long-term financial and legal risk.

|  Documents Checklist &  Step‑by‑Step Registration Roadmap

CategoryDocuments
Establishment ProofCertificate of Incorporation / Partnership Deed / LLP Agreement
LicencesGST, Factory Licence or Shops & Establishment Certificate
KYCPAN of company, PAN & Aadhaar of Directors/Partners
Bank ProofCancelled cheque / bank statement (establishment name)
Employee DataName, father’s name, DOB, mobile, Aadhaar, PAN, salary, DOJ
OptionalMSME / Startup India cert, ESIC code (for combined onboarding)

Step 1  |  Pre‑Eligibility Audit

  • Employee headcount verification, wage break‑up analysis, and voluntary coverage advisability.

  • Consent drafting for Section 1(4) opt‑in, if applicable.

Step 2  |  Digital Signature Provisioning

  • Class III DSC for authorised signatory; e‑sign where state‑approved.

Step 3  |  Data‑Gather & Portal Set‑up

  • Upload establishment PAN, GST, factory/shops licence, and address proof.

  • Input eContacts, LIN (Labour Identification Number), NIC code, business category. cleartax.in

Step 4  |  Employee Master Creation

  • Gather Aadhaar, PAN, bank IFSC, salary details.

  • Generate UANs and seed KYC online.

Step 5  |  PF Code Allotment

  • Receive 13‑digit PF Code from regional EPFO; download registration certificate.

Step 6  |  Initial ECR & Challan

  • Prepare first ECR; split employer share between EPF & EPS.

  • Pay via TRRN on unified portal; generate receipt.

Step 7  |  Document Display & Record‑Keeping

  • Provide PF registration certificate and statutory posters for workplace display.

  • Hand over registers templates (Form 11, 3A, 6A).

Step 8  |  Post‑Registration Compliance

  • Monthly deduction schedule, payment due by 15th.

  • Annual returns submission, inspection readiness, grievance responses.

🎁 Post‑Registration Value‑Adds

⏰ Automated ECR Scheduler

Seamlessly integrates with Tally, Zoho, and SAP to auto‑generate and upload Electronic Challan Returns (ECR) on schedule, minimizing human error and late fees.

📩 SMS & Email Alerts

Get real-time alerts for payment due dates, UAN generation status for new employees, and compliance reminders to ensure you're always ahead of deadlines.

🏁 Exit & Settlement Support

We handle Form 19/10C filings for resigned employees, manage PF settlements, and automatically adjust Voluntary Provident Fund (VPF) contributions in final payouts.

📞 Grievance Desk

Our dedicated support resolves employee PF-related issues—like UAN linking, transfers, or withdrawal delays—typically within 24 hours, reducing HR team overhead.

🛡️ Audit Shield

We assist with documentation, represent you during labour inspections, draft penalty replies, and file appeals where required—keeping you protected and compliant.

|  Detailed Timeline & SLA

DayMilestone
0Engagement letter & DSC kick‑off
1Data collection link shared; KYC verification
2Portal account creation & application filing
3 – 5EPFO scrutiny / query resolution
6 – 7PF code issued; certificate emailed
8+UAN generation & first ECR filing
MonthlyECR filing ≤ 12th; challan payment ≤ 15th
AnnualForm 3A & 6A reconciliation; digital signatures on returns

 Integration with Other Statutory Services

Bundle EPF with:

  • ESIC Registration—for establishments with wages ≤ ₹21,000.

  • Shop & Establishment Licence—state labour registration.

  • Professional Tax—monthly deductions in applicable states.

  • Payroll & TDS—single ledger for salary, PF, ESI, PT, and Income Tax.

|  Why Clients Love Us

  • 4.9★ rating across Google & Capterra.

  • 99 % renewal rate thanks to proactive compliance.

  • Zero data breaches—ISO 27001 hosting, role‑based access.

  • Ex‑EPFO officers on board—insider know‑how.

  • Transparent SLAs with refund clauses on missed deadlines.

  • Exit & Settlement—Form 19/10C filings, auto VPF adjustments.

  • Grievance Desk—resolve employee PF transfer, withdrawal queries within 24 h.

  • Audit Shield—representation during inspections, drafting replies, filing appeals.

  • Automated ECR Scheduler—integrates with Tally, Zoho, SAP.

  • SMS & Email Alerts—payment due, new joiner UAN status.

Why Choose us

Cost-Effective

 Smart compliance solutions that save money.

Regulatory Confidence

 Be audit-ready and legally sound at every step.

Streamlined Workflow

 Clear, guided steps built for speed and simplicity.

Timely Execution

 Deadlines met, every time—no delays, no excuses.

Rapid Support

Fast, friendly help when you need it most.

Domain Specialists

 Industry-savvy professionals delivering expert guidance.

Knowledge Proficiency

Extensive knowledge and proven proficiency to deliver exceptional results.

Minimized Risk Approach

A strategic approach designed to reduce risks and ensure reliability and efficiency .

Tangible Outcomes

Clear, quantifiable outcomes that demonstrate the effectiveness of our efforts.

Tailored Solutions

Bespoke solutions designed to meet the unique needs of your business.

FAQs — Your Top Questions Answered

1. What is EPFO registration and why is it required?

EPFO registration is the process by which employers enroll their establishment under the Employees’ Provident Fund and Miscellaneous Provisions Act, 1952.
It is mandatory for companies employing 20 or more individuals and provides employees with retirement and pension benefits.
Failure to register can lead to heavy penalties, interest dues, and legal action from the Labour Department.

2. Who is eligible for EPF registration?

All establishments with 20 or more employees are mandatorily required to register for EPF.
However, organizations with fewer than 20 employees can also register voluntarily under Section 1(4) with employee consent.
Professionals, NGOs, startups, and freelancers employing full-time staff may also be eligible.

3. How long does it take to get EPF registration?

It typically takes 3 to 7 working days, depending on your documents, establishment type, and the concerned EPFO regional office.
Online filing reduces delays, but manual scrutiny and follow-up may extend timelines in some cases.
We offer real-time status tracking and dedicated support to ensure smooth approval.

4. What documents are required for EPF registration?

Key documents include Company PAN, Certificate of Incorporation, GST Registration, Shop and Establishment License, DSC (Digital Signature Certificate) of the authorized signatory, and employee KYC (Aadhaar, PAN, salary details).
We assist with accurate document preparation and upload on the EPFO portal.
Inaccuracies or missing details are common reasons for rejection.

5. Can startups or small businesses register voluntarily?

Yes, startups and businesses with less than 20 employees can register voluntarily for EPFO under Section 1(4).
This decision is often taken to enhance employer branding, gain access to government tenders, or offer better benefits to employees.
Voluntary registration becomes legally binding permanently once approved.

FAQs — Your Top Questions Answered

6. What happens after successful EPF registration?

You will receive a 13-digit PF Establishment Code, and each employee will be allotted a Universal Account Number (UAN).
You’ll be required to file monthly returns (ECR), deposit contributions, generate challans, and maintain records.
We also support with onboarding employees, issuing PF numbers, and KYC updates.

7. What are the penalties for non-compliance?

Penalties include 12% annual interest (Section 7Q), up to 25% damages (Section 14B), and legal prosecution that may lead to fines or imprisonment.
Late ECR filing, missed challan payments, or incorrect UAN data can trigger notices.
Our audit support and compliance alerts help you avoid such liabilities.

8. How is EPF different from ESIC?

EPF is a retirement and pension fund scheme, whereas ESIC covers healthcare and medical benefits for employees earning less than ₹21,000/month.
Both are governed by different acts and authorities and often run in parallel.
If you have 10+ employees, ESIC is also likely applicable in addition to EPF.

9. Is ECR filing mandatory every month?

es. Once EPF registration is done, you must file Electronic Challan cum Return (ECR) every month by the 15th.
Even if you’ve had no new hires or exits, zero returns must be filed to remain compliant.
We offer automated ECR filing tools and full-service management.

10. Why should I use a professional service instead of registering directly?

Government portals often have technical glitches, shifting documentation norms, and inconsistent regional policies.
We eliminate guesswork, reduce rejections, and ensure ongoing compliance with ECR, UAN, PF withdrawals, and inspections.
Professional support gives peace of mind and frees up your HR and finance teams.

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